Job: Administrative Assistant II

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Job Title: Administrative Assistant II
Area of Interest: Administrative/Clerical

Qualifications:

High school diploma or equivalent and minimum of two years related experience required or equivalent combination of education and experience. Related experience includes knowledge of computer office products including document, spreadsheet, database, and presentation applications. Familiarity with office machines (i.e., photocopying equipment, microfilm machine, facsimile) necessary. Good verbal and written communication skill are also necessary. Standard typing and transcription skills optional.

Job Description: Job Summary

Perform a variety of standard, advanced and confidential secretarial and administrative activities. Draft memoranda and prepare correspondence and reports. Maintain electronic and manual files. Answer and screen telephone calls, and open and distribute mail for department or unit. Collect, compile and analyze moderately complex data and information. Compose straightforward written descriptions of results.

Perform all duties and responsibilities in compliance with standard operating procedures, Safety Quality Identity Potency Purity (SQUIPP), regulations outlined in the Code of Federal Regulations (CFR), Occupational Safety and Health Administration (OSHA) and other applicable Federal, state and local regulations.

Responsibilities

1. Perform standard and advanced secretarial activities. Transcribe notes, tapes and handwritten drafts into a variety of documents including correspondence, agendas, releases, minutes, speeches, testimony, position papers, memoranda and reports, charts, tables and spreadsheets.

2. Compose routine correspondence and memoranda. Prepare and sign routine, non-technical correspondence in own or supervisor's name.

3. Screen telephone and office callers and resolve routine inquiries. Answer routine requests and direct others to supervisor, appropriate staff member or another office.

4. Schedule and maintain calendar of appointments, meetings and travel itineraries. Set tentative appointments without prior approval.

5. Arrange travel for staff and coordinate general and logistical support for meetings.

6. File and retrieve required material, establish new folders and sections as needed and periodically purge files of outdated materials. Maintain office files.

7. Perform other related duties as necessary.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.

Scope

Perform a variety of routine office support functions within the region/division.

Qualifications

High school diploma or equivalent and minimum of two years related experience required or equivalent combination of education and experience. Related experience includes knowledge of computer office products including document, spreadsheet, database, and presentation applications. Familiarity with office machines (i.e., photocopying equipment, microfilm machine, facsimile) necessary. Good verbal and written communication skill are also necessary. Standard typing and transcription skills optional.

Competencies

The duties and responsibilities mentioned in the job description are representative of the essential functions of the position. The performance management system incorporates competencies which are identified, discussed and evaluated in order to meet operational milestones and which are tied to job families and titles.

Three types of competencies have been identified; Technical Competencies are job specific skills and methods, Core Competencies are the abilities and behaviors expected of all Biomedical Services employees, Leadership Competencies are specific abilities and behaviors required of those performing formal management roles or other leadership roles (i.e. Project Leaders).

Essential Functions/Physical Requirements

The duties are representative of the essential functions of the position. Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs.

Exposure levels are based on the essential functions as stated in this position description; however, in some instances, variances may occur due to the applicable nature of this position within a particular work site.

Therefore the work site may determine the exposure level to be greater than or less than the below stated level.

This position is an exposure determination 0 in view of the fact that normal work involves no exposure to blood or blood components and/or human body fluids or tissue samples as a result of splashes, spills, and/or needlesticks or performance of or assistance in first aid.

Requisition Number: BIO13828
Country: United States

State/Province: Nebraska

City: Omaha

Full Time / Part Time: Full Time

Shift: 1st - First Shift

Work Schedule: 8am-5pm

Percentage of Travel: 0% - None

Relocation Eligibility: No

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